Cooperative Contract Scope of Work
Process Steps
APR Form
The first step in the contracting process is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer and EDO. If technology is involved, the DHHS Division of Data, Systems, and Evaluation (DSE) also approves. If communications or media is involved, the DHHS Division of Public Affairs and Education (PAE) also approves. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process.
Est timeline: 2 weeks
Scope of Work Review
Scopes of work must be reviewed by a PCM contract analyst, the OU director, a PCM staff member with a law degree, and EDO. Exception: scopes of work for projects reasonably anticipated to be $50K or less are only reviewed by a PCM staff member with a law degree and EDO.
A scope of work writing guide is posted on the PCM website, Agreement Resources Page.
Est timeline: 5.5 weeks
SharePoint Purchasing
Enter a request in SharePoint Purchasing.
Est timeline: 2.5 weeks+
How to create a new cooperative contract scope of work
State Purchasing cooperative contracts do not require a DHHS scope of work, however, in some cases it may be beneficial to create one. Such scopes of work are generally not signed.
How to get started
PCM home page
