Sponsorship and Organizational Membership Contracts
Process Steps
Scope of Work Review
Scopes of work must be reviewed by a PCM contract analyst, the OU director, a PCM staff member with a law degree, and EDO. Exception: scopes of work for projects reasonably anticipated to be $50K or less are only reviewed by a PCM staff member with a law degree and EDO.
A scope of work writing guide is posted on the PCM website, Agreement Resources Page.
Est timeline: 5.5 weeks
State Purchasing Procurement Process
A requisition must be sent to State Purchasing to begin the procurement process. Start by entering a request in SharePoint Purchasing. As part of the SharePoint Purchasing process, a requisition will be created by DHHS Finance and sent to State Purchasing. Include any relevant State Purchasing solicitation questionnaires or forms, along with the scope of work.
Est timeline: 3.5 weeks+
Contract Execution
After State Purchasing awards the contract in SharePoint Purchasing, a draft contract will be started in SharePoint Contracts. Contracts are automatically routed for approvals and signatures. The PCM contract analyst is available to enter the contract into SharePoint Contracts. The contract is reviewed by PCM and the OU fiscal officer before being sent for signatures to the vendor, EDO, and State Purchasing.
Est timeline: 5.5 weeks
How to create a new sponsorship or organizational membership contract
Sponsorships are governed by DHHS Policy 01-09 Sponsorships. Organization memberships are governed by DHHS Policy 01-16. APR forms for contracts related to sponsorships or organizational memberships are not required unless a communications or media component is included. Contracts are subject to the Utah procurement code and associated administrative rules.
How to get started
PCM home page
