Lease Agreements

Process Steps

    How to create a new lease agreement

    The Division of Facilities and Construction Management (DFCM) may lease space on behalf of DHHS. Such agreements must be reviewed and approved by DHHS.

  1. APR Form

    The first step in starting a new lease agreement is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer and EDO. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process.

    Exception: APR forms are not required for renewals of existing leases.

    Est timeline: 2 weeks

  2. Agreement Review & Execution

    Lease agreements must be reviewed by the director of the DHHS Division of Administrative Services, OU fiscal officer, and OU director. The OU sends the final agreement to Becky Stay. Becky sends the agreement for initials by the director of the DHHS Division of Administrative Services, and then to EDO for signature. Becky then sends the agreement to DFCM to obtain DFCM signatures, vendor signature, and State Finance signature. PCM is not involved in the lease agreement process.

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