Memorandums of Understanding (MOUs)

Process Steps

How to create a new memorandum of understanding (MOU)

MOU's are defined as agreements that do not contain an expenditure of money.

APR Form

The first step in the agreement process is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer and EDO. If communications or media is involved, the DHHS Division of Public Affairs and Education (PAE) also approves. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process.

Exception: MOU's that have been approved under the sponsorship or membership policies do not require an APR form.
Est timeline: 2 weeks
Agreement Review

Agreements must be reviewed by a PCM contract analyst, the OU director, a PCM staff member with a law degree, and EDO.

A scope of work writing guide is posted on the PCM website, Agreement Resources Page.
Est timeline: 5.5 weeks
Agreement Execution

MOU's are entered in SharePoint Contracts. Agreements are automatically routed for approvals and signatures. The PCM contract analyst is available to enter the agreement into SharePoint Contracts. The agreement is reviewed by PCM before being sent for signatures to the other party and EDO.
Est timeline: 3.5 weeks