DTS Contracts
Process Steps
APR Form
The first step in the contracting process is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer, the DHHS Division of Data, Systems, and Evaluation (DSE), and EDO. If communications or media is involved, the DHHS Division of Public Affairs and Education (PAE) also approves. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process.
Est timeline: 2 weeks
Technology Acquisition Approval (TAA) & Architectural Standards Board (ASB)
Technology acquisitions require a TAA form. Some acquisitions may also require ASB approval. Work with DTS to determine whether ASB approval is required.
Exception: A TAA form is not required if the procurement item is on the DTS Approved Solutions List.
Est timeline: 4-6 weeks
Scope of Work Review
Scopes of work must be reviewed by a PCM contract analyst, the OU director, a PCM staff member with a law degree, and EDO. Exception: contracts reasonably anticipated to be $50K or less do not need PCM contract analyst or OU director review.
A scope of work writing guide is posted on the PCM website, Agreement Resources Page.
Est timeline: 5.5 weeks
DTS Procurement Process
DTS will manage the procurement process.
Est timeline: 4 weeks+
Chosen Solution Approval
After an award is made, DTS evaluates the solution.
Est timeline: 1 week
Contract Execution
DTS manages the contract signature process.
Est timeline: 4 weeks
How to create a new DTS contract
DTS may enter a contract on behalf of DHHS when the contract will also be used by other departments.
How to get started
PCM home page
