Technology Cooperative Contract Scope of Work
Process Steps
APR Form
The first step in the contracting process is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer, the DHHS Division of Data, Systems, and Evaluation (DSE), and EDO. If communications or media is involved, the DHHS Division of Public Affairs and Education (PAE) also approves. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process.
Est timeline: 2 weeks
Technology Acquisition Approval (TAA) & Architectural Standards Board (ASB)
Technology acquisitions require a TAA form. Some acquisitions may also require ASB approval. Work with DTS to determine whether ASB approval is required.
Exception: A TAA form is not required if the procurement item is on the DTS Approved Solutions List.
Est timeline: 4-6 weeks
Scope of Work Review
Scopes of work must be reviewed by a PCM contract analyst, the OU director, a PCM staff member with a law degree, and EDO.
A scope of work writing guide is posted on the PCM website, Agreement Resources Page.
Est timeline: 5.5 weeks
How to create a new technology cooperative contract scope of work
Technology purchases from Department of Government Operations, Division of Purchasing and General Services (State Purchasing) cooperative contracts require both DHHS and DTS approvals.
How to get started
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