Exceptions Contracts

Process Steps

    How to create a new exceptions contract

    Exceptions contracts include contracts for pre-adoptive services (<10K), adoptions, guardianships, and one-time supplemental funding. 

  1. Annual APR Form

    The first step in the contracting process is to submit an Agreement/Procurement Request (APR) form. APR forms are submitted by the program and approved by the OU fiscal officer and EDO. All approvals are obtained through the SharePoint process. A SharePoint license is required for the person who submits the APR form (if a license is needed, speak to your OU fiscal officer; to obtain a role in SharePoint, complete a User Access Request). When the APR form is approved, a PCM contract analyst will be assigned to assist with the process. For exceptions contract, annually submit one APR form for each type of contract being issued.

    Est timeline: 2 weeks

  2. Scope of Work Review

    Scopes of work must be reviewed by a PCM staff member with a law degree.

    A scope of work writing guide is posted on the PCM website, Agreement Resources Page.

    Est timeline: 1 week

  3. Contract Execution

    Exceptions contracts are not processed in SharePoint Contracts, but rather are sent for signatures and managed by the OU.

How to get started

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